LRSO Conference Room Instructions

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LRSO Conference Room Instructions - Zoom Rooms

Welcome to our updated Video Conferencing Rooms! Here are some instructions to get you started.

  1. If the TVs in the room are not already on, please use the remote to turn them on.
    1. It’s best to aim in the middle of the two TVs when using the remote.
    2. There is no need to connect your computer to anything other than power if needed. The purple multi-connector is for the Swytch and cannot be used with Zoom.
  2. The Logitech Tap controller screen on the table should look a little like your desktop version of Zoom.
    1. The controller is fixed and cannot be moved around the room.

Screenshot of Zoom room controller home screen.

  1. You will have the option to start your scheduled meeting if you have reserved the room with a Zoom meeting link.
    1. You can also have the room join a meeting with a meeting ID and password or
    2. Start a new meeting.

Meeting Controls for a Zoom Meeting. Each button is labeled with its function: (from the top left to top right) Mute - Mute/unmute the room microphone; Start Video - Start/stop the room video; "Marketing Sync" - Your meeting name; Share Content - share content from your laptop or mobile device; (middle row from left to right) Security - Lock meeting, enable waiting room and allow participants to share screen, chat, rename, unmute themselves; View - change video display layout Speaker view displays active speaker and Gallery view show all attendees in grid; Switch Camera and Camera Control - Control PTZ camera settings, presets, or switch to secondary camera; Participants - view and manage meeting participants; Invite; More - Access to more features like recording to the cloud, chat, reactions, breakout rooms, smart focus, closed captioning and language interpretation; (bottom row left to right) End - end or leave the meeting; volume control.

  1. If you need to share content from your laptop to a meeting from a Video Conferencing Room, there is no need to join the meeting to do so. Just use the Share button on the controller and follow the instructions on the screen.
    1. If your computer is connected to the CES-Staff network Wi-Fi, it may automatically share to the meeting when you use the Share button without needing the Sharing Key.
    2. If you use the Share button, you will need to press the red Stop Sharing button when you are done. If you share using the Room’s sharing key on the screen, the room will automatically end sharing when you stop sharing from your computer.

Share from a Zoom Room. 1. Tap the Share icon. 2. Choose the device you want to share. 3. The instructions will remain on the controller, even once the share is displaying on the Zoom Room display. 4. Tap Stop Sharing when you are done

  1. Please be sure to end the meeting for the room when you are done by selecting the End button and then End Meeting for All.

A photo of the end meeting options on the Logitech Tap controller. The options are Leave, End Meeting for All, and Cancel. Leave is a large red button at the top of the option. End meeting for all is a light gray button with red lettering; this button is highlighted with a black box. Cancel is a light gray button with black letters.

 

Using the Logitech Swytch Connector

The Logitech Swytch (the purple multi-connector) allows this Video Conferencing Room to be used with other conferencing software such as Microsoft Teams. The Rally bar will serve as your computer’s external camera, microphone, and speakers for these meetings. The Swytch also allows you to share your computer screen with the room without the need to start a Zoom meeting.

Here’s how to get started using the Logitech Swytch.

  1. Use the purple multi-connector for either a USB-C or USB-A connection to your computer. Either one should work, but you may need to try different ports to find one that works best.
    1. Once the Swytch is properly connected, the Rally Bar will chime.
    2. The TV will instruct you to connect to HDMI and the controller will display BYOD (Bring Your Own Device) mode with a start button and cancel button. Start BYOD mode for camera, mic, and volume controls.

A photo of the BYOD Mode on the Logitech Tap room controller. It reads, "Drive the Zoom Room screen, camera, microphone, and speaker from your computer." There is a blue Start button in the center of the screen. The word cancel is in the lower center of the screen in blue letters.

A photo of the Logitech Tap room controller after BYOD mode has been started. It says "In BYOD Mode" at the top of the screen. In the center of the screen is a mute button and a camera controls button. Below those buttons is a volume slider. Under the slider it reads, "Uplug the cable to exit BYOD mode."

  1. Use the Source button on the remote to change the TV display from HDMI 1 to HDMI 2. You should see your computer screen mirrored on the TVs now.

Room TV remote. The "source" button on the upper right of the remote is highlighted with a blue box and has a blue arrow pointing at it.

  1. Use your computer to open the desired conferencing software.
  2. Use the in-software settings to check that the Rally Bar is the camera and microphone in use.

A screen shot of Microsoft Teams device settings when joining a meeting. At the top on the right is a blue box highlighting the audio settings and showing the audio device in use in the Logitech Rally Bar Audio.

A screen shot of Microsoft Teams device settings when joining a meeting. Two thirds of the way down on the right is a blue box highlighting the video settings and showing the camera in use is the Logitech Rally Bar.

  1. After disconnecting your laptop from the Swytch, please return the TVs to display HDMI 1 to show the Zoom Rooms display.

    Microsoft Teams Audio Settings Page
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